Gravel Hill School


Data Protection

Data Protection

At Unity Academy Trust and Gravel Hill Primary School, we take very seriously our responsibility to safeguard the information we hold about our pupils, their families and our staff.  We work very hard to comply fully with the Data Protection Act 2018 and the principles of the GDPR.  

Below is some general information about the new legislation and we have attached some additional information which may be of interest to our various stakeholders.

Most queries in relation to data protection should to be addressed in the first instance to our Data Protection Officer, Mrs Kellie McLaughlin via email [email protected]


The General Data Protection Regulation (GDPR)

This is a piece of EU-wide legislation which determines how people’s personal data is processed and kept safe, and the legal rights individuals have in relation to their own data. ‘Personal data’ means information that can identify a living individual. The regulations apply to all schools from 25 May 2018, and will apply even after the UK leaves the EU.

The main principles

The GDPR sets out the key principles that all personal data must be processed in line with.

•Data must be: processed lawfully, fairly and transparently; collected for specific, explicit and legitimate purposes; limited to what is necessary for the purposes for which it is processed; accurate and kept up to date; held securely; only retained for as long as is necessary for the reasons it was collected

There are also stronger rights for individuals regarding their own data.

•The individual's rights include: to be informed about how their data is used, to have access to their data, to rectify incorrect information, to have their data erased, to restrict how their data is used, to move their data from one organisation to another, and to object to their data being used at all


The new requirements – how do they affect schools?

The GDPR is similar to the Data Protection Act (DPA) 1998, but strengthens many of the DPA’s principles. The main changes are:

•Schools must appoint a data protection officer, who will advise on compliance with the GDPR and other relevant data protection law

•Privacy notices must be in clear and plain language and include some extra information – the school's ‘legal basis’ for processing, the individual’s rights in relation to their own data

•Schools have a month to comply with subject access requests

•Where the school needs an individual’s consent to process data, this consent must be freely given, specific, informed and unambiguous

•There are new, special protections for children’s data

•The Information Commissioner’s Office must be notified within 72 hours of a data breach

•Organisations will have to demonstrate how they comply with the new law

•Schools will need to carry out a data protection impact assessment when considering using data in new ways, or implementing new technology to monitor pupils



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